Registration


Register for a Class  

Click here to view the Summer 2018 Fun Guide

Registration is easy at the Batavia Park District. There are three easy ways to register:

  1. Online
    Click link above to access the registration web site.

  2. Drop-Off/Walk-in
    Civic Center
    327 W. Wilson St.
    Batavia, IL 60510

    or

    Eastside Community Center
    14 N Van Buren St
    Batavia, IL 60510 
  3. Telephone
    (630) 879-5235 or (630) 406-5282

    Please have brochure codes and Visa, MasterCard, or Discover card ready when you call. Minimum charge is $10.    

 

Electronic Signature Readers:    

Electronic signature readers have been installed, which eliminate the need for you to complete a paper form every time you register. The electronic reader captures your signature and confirms that you've agreed to the liability waiver and release of all claims. Signatures will stay on file for 12 months, and after that time you will simply stop in to our office to sign off again. If you are a regular phone-in customer, we will need to capture your signature in person in order for you to do subsequent registrations by phone. Online registration will not be affected by this procedure.

Policies and Procedures

  • Please register early. Class status is determined one week prior to starting date.
  • Registration is not accepted by instructors.
  • Kids Club, Klub Fun and Kamp Kaleidoscope have separate registration and refund policies. Please see parent handbooks for specific information.

Photo Policy

Photos and video footage are periodically taken of people participating in a Park District program or activity, attending a class or event, or using District facilities or property. Please be aware that by registering for a program or class, participating in an activity, attending an event, or using District facilities or property, you authorize the District to use these photos and video footage for promotional purposes in District publications, advertising, marketing materials, brochures, event flyers, social media (including Facebook, YouTube, Instagram, Twitter, and other social media sites operated by the District), and the District’s website without additional prior notice or permission, and without any compensation to you. All photos and videos are property of the District.

Special Accommodations

The Park District makes reasonable accommodations for persons with disabilities to participate in our programs. Please contact the Batavia Park District at 630-879-5235.

Program Cancellations

The Park District reserves the right to cancel, postpone, combine classes and change instructors. Programs not meeting the minimum registration will be cancelled, and refunds will be issued in the form of a check.

Cancellation decisions will normally be made one week in advance of the beginning of the program. All participants in cancelled classes will be notified by Park District Staff and will receive a full refund.

Class Transfers

If you wish to transfer to a different class, please bring $5 per transfer, plus a completed Transfer Form, to the Park District Office during business hours.

Waiting List

Many of our classes have registration limits. Because of facility space and staff limitations, we cannot always guarantee you will be enrolled in the class of your choice. The Park District maintains waiting lists for classes that have reached their maximum registration and encourages everyone to be placed on a waiting list. We will open additional classes whenever possible.

Instructors and leaders are not allowed to accept any registrations and are not allowed to give authorization for more people to register than the listed maximum. Your cooperation is appreciated. Registration deadlines have been set for each class. Please register prior to registration deadline. We try to establish class status at least one week prior to starting dates. Please register at least one week prior to class unless designated otherwise.

Program Refund Policy

Refunds will be considered for the following reasons:

Class Cancellations/Park District Closings: Class Cancellations or Park District Closings will result in a refund that will be mailed to the person who was enrolled in the class unless participant is a minor, the refund will go to Parent/Guardian who signs registration form. If you wish to apply this refund to another class, you must notify the Park District immediately.

Refunds 5 Business Days Prior to Class: Refund requests received five business days before the first class meeting will be accepted, less a service charge.

If an application is received less than five business days prior to start of program and it causes enrollment to fall below minimum and the spot cannot be filled, no refund will be given.

Refunds After Start of Program: Refund requests received after the second meeting of the program will not receive a refund with the exception of a written medical excuse prior to completion of the program. Fees will be pro-rated starting with the day the refund form is received in the Park District Office. A $5 service charge and program supply costs will be deducted from the amount of refund for each program, including medical reasons. Medical excuses will result in a pro-rated refund based upon the number of classes held prior to the date listed on the physicians excuse. If program falls below the minimum number of required participants and the spot cannot be filled, no refund will be given.

One-day Program Refunds: (with the exception of Klub Fun) Applications for refunds for one-day programs must be submitted five business days prior to class starting in order to receive a refund. Refunds will not be accepted after the class has ended.

All refunds will be issued in the form of a check when application is submitted before the class starts. Checks are processed by the Batavia Park District front office bi-monthly and sent via mail.

All refunds are subject to a $5 service charge. Instances where fees are $10 or less, the service charge will be based on 10%.

Kids Club, Kids Watch, Klub Fun, New Horizons, and Kamp Kaleidoscope participants are subject to different terms of refund and withdrawal policy. See parents' manuals for more information.

Inclement Weather Policy

If there is inclement weather, participants should call the Park District sports phone number at 630-761-8325 for program status. Please call after 8:30 am during the week for morning or early afternoon programs; and after 4:00 pm during the week for evening events. For weekend programs call after 8:30 am. For All Stars Sports programs please call 630-584-2961. The umpires or instructors decide status of play after program starts. They will base their decisions on the field conditions and likelihood of rain or thunder. During the Winter months, when School District 101 is closed due to inclement weather, all park district classes are cancelled for that day.

Non-Resident Fee Policy

The Batavia Park District resident via property taxes makes a significant contribution to the operation of the park district. The park district boundaries were established with the formation of the park district in 1969. A copy of a map showing the park district boundaries are printed in the brochure and available at the park district office. Persons living outside the park district boundaries will be required to pay an additional fee to register in the park district programs. The non-resident fees are divided into two categories.

BNR: Batavia city or school district resident, but not a resident within the Batavia Park District boundaries.

NR: Persons residing outside of Batavia and also outside the Batavia Park District boundaries.

Registration: Online Waiver

Do I need to come in and sign a waiver if I register online?
As you submit your registration information, you will be asked to read our waiver. Your submission of a registration acknowledges that you consent to the waiver, and therefore do not need to come in and sign a waiver.

Registration: Changing Classes

I need to move my daughters from one class to another. How do I go about doing this?
You can stop by the Civic Center at 327 W. Wilson to complete a transfer form. There is a $5 service charge to complete the process.

Registration: Canceling Classes

I need to cancel my son's registration for a class. How do I go about doing this?
Please click here to read the policies regarding canceling a class and to fill out the form online.

Registration: Park District Boundaries

What are the Batavia Park District Non-Resident boundaries?
If you live in Batavia but pay taxes to the Geneva Park District, then you are considered a Batavia Non-Resident. We have a large map at the Civic Center, 327 W. Wilson , which shows the park district boundaries and may be very helpful to you. Please feel free to drop by and view it. If you are unsure of what your status is, please feel free to call the office and we can check this for you.

Registration: Security of Credit Card Transaction

Is it safe to give my credit card information over your site?
Yes, our site is a secured site. Your credit card information will not be available to anyone but our registration office.

Registration: Refund Policies

What are your refund policies?
Please refer to the Policies and Procedures tab.