Registration Information

Policies and Procedures

• Please register early. Class status is determined one week prior to starting date.
• Registration is not accepted by instructors.
• Kids Club, Klub Fun, and summer camps have separate registration and refund policies. Please see parent handbooks for specific information.

Photo Policy

Photos and video footage are periodically taken of people participating in a Park District program or activity, attending a class or event, or using District facilities or property. Please be aware that by registering for a program or class, participating in an activity, attending an event, or using District facilities or property, you authorize the District to use these photos and video footage for promotional purposes in District publications, advertising, marketing materials, brochures, event flyers, social media (including Facebook, YouTube, Instagram, Twitter, and other social media sites operated by the District), and the District's website without additional prior notice or permission, and without any compensation to you. All photos and videos are the property of the District.

Special Accommodations

Patrons with Disabilities

The Batavia Park District welcomes the opportunity to assist patrons with disabilities to enjoy all of our facilities, programs, and services. In compliance with the Americans with Disabilities Act (ADA), if you or a family member have special needs and would like to participate in a program, please indicate on the registration form any accommodations you may need prior to the start of the program. If you register online, please click the "Contact Us" quick link to request accommodations or contact the Park District at 630-879-5235 and staff will help process your request.

The Batavia Park District is a member of Fox Valley Special Recreation Association (FVSRA) and works collaboratively to provide reasonable accommodations for patrons with disabilities which can include: observation, staff training, additional personnel, and adaptive equipment. In order to provide the best customer service, requests for inclusion service should be made during the registration process a minimum of two weeks before the start date of any activity.

For more information about FVSRA and to see the programs they offer, visit their website at www.fvsra.org.

Cancellations

The Park District reserves the right to cancel, postpone, combine classes and change instructors. Programs not meeting the minimum registration will be canceled, and refunds will be issued in the form of a check.

Cancellation decisions will normally be made one week in advance of the beginning of the program. All participants in canceled classes will be notified by Park District Staff and will receive a full refund.

Class Transfers

If you wish to transfer to a different class, please bring $5 per transfer, plus a completed Transfer Form, to the Park District Office during business hours.

Waiting List

Many of our classes have registration limits. Because of facility space and staff limitations, we cannot always guarantee you will be enrolled in the class of your choice. The Park District maintains waiting lists for classes that have reached their maximum registration and encourages everyone to be placed on a waiting list. We will open additional classes whenever possible.

Instructors and leaders are not allowed to accept any registrations and are not allowed to give authorization for more people to register than the listed maximum. Your cooperation is appreciated. Registration deadlines have been set for each class. Please register prior to registration deadline. We try to establish class status at least one week prior to starting dates. Please register at least one week prior to class unless designated otherwise.

Program Refund Policy

Refunds will be considered for the following reasons:

Class Cancellations/Park District Closings: Class Cancellations or Park District Closings will result in a refund that will be mailed to the person who was enrolled in the class unless participant is a minor, the refund will go to Parent/Guardian who signs registration form. If you wish to apply this refund to another class, you must notify the Park District immediately.

Refunds 5 Business Days Prior to Class: Refund requests received five business days before the first class meeting will be accepted, less a service charge.

If an application is received less than five business days prior to start of program and it causes enrollment to fall below minimum and the spot cannot be filled, no refund will be given.

Refunds After Start of Program: Refund requests received after the second meeting of the program will not receive a refund with the exception of a written medical excuse prior to completion of the program. Fees will be pro-rated starting with the day the refund form is received in the Park District Office. A $5 service charge and program supply costs will be deducted from the amount of refund for each program, including medical reasons. Medical excuses will result in a pro-rated refund based upon the number of classes held prior to the date listed on the physicians excuse. If program falls below the minimum number of required participants and the spot cannot be filled, no refund will be given.

One-day Program Refunds: (with the exception of Klub Fun) Applications for refunds for one-day programs must be submitted five business days prior to class starting in order to receive a refund. Refunds will not be accepted after the class has ended.

All refunds will be issued in the form of a check when application is submitted before the class starts. Checks are processed by the Batavia Park District front office bi-monthly and sent via mail.

All refunds are subject to a $5 service charge. Instances where fees are $10 or less, the service charge will be based on 10%.

Kids Club, Kids Watch, Klub Fun, New Horizons, and summer camp participants are subject to different terms of refund and withdrawal policy. See parents' manuals for more information.

Inclement Weather Policy

If there is inclement weather, participants should call the Park District sports phone number at 630-761-8325 for program status. Please call after 8:30 am during the week for morning or early afternoon programs; and after 4:00 pm during the week for evening events. For weekend programs call after 8:30 am. For All Stars Sports programs please call 630-584-2961. The umpires or instructors decide status of play after program starts. They will base their decisions on the field conditions and likelihood of rain or thunder. During the Winter months, when School District 101 is closed due to inclement weather, all park district classes are cancelled for that day.

Non-Resident Fee Policy

The Batavia Park District resident via property taxes makes a significant contribution to the operation of the park district. The park district boundaries were established with the formation of the park district in 1969. A copy of a map showing the park district boundaries are printed in the brochure and available at the park district office. Persons living outside the park district boundaries will be required to pay an additional fee to register in the park district programs. The non-resident fees are divided into two categories.

BNR: Batavia city or school district resident, but not a resident within the Batavia Park District boundaries.

NR: Persons residing outside of Batavia and also outside the Batavia Park District boundaries.